Kansas IT Policies, Standards, and Guidelines
Statewide technology policies set standards and guidelines and define best practices for the IT enterprise. All statewide IT policies are adopted under the authority of the Kansas Information Technology Executive Council (ITEC) and are applicable to all three branches of government and other state entities unless otherwise noted. (K.S.A. 75-7203)
1000 Series - Applications and Software
1000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 1100 | Software Licensing | 2000-10-26 | 2023-06-20 | To recognize requirements established by copyright laws and common licensing ... |
| 1200 | Acceptable Internet Use | 2019-09-10 | To establish a common and uniform acceptable use policy for all state entities regarding the use... | |
| 1210 | Information and Communication Technology Accessibility Standards | 2000-10-26 | 2018-12-11 | This policy contains scoping and technical requirements for information and communication technology... |
| 1500 | Software Code | 2000-07-27 | 2023-06-20 | To establish a common, uniform policy for state entities regarding ownership and distribution of Software Code... |
1000 Series Standards & Guidelines
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 1100-S | Software Use and Licensing Standard | 2023-06-20 | To define the ITEC-1100-P minimum standards and procedures. | |
| 1100-S Attachment A | Software End of Life Management Plan Template | 2023-06-20 | Used to create a Software End-of-Life Management Plan. | |
| 1100-S Attachment B | Software Inventory Template | 2023-06-20 | Used to create a software inventory. | |
| ITEC-1220-G | Guidance for Secure Video Conferencing | 2021-06-15 | To serve as a recommendation to state entities and establish guidelines with cybersecurity principles... | |
| 1500-S | Ownership of Software Code and Related Intellectual Property Standard | 2023-06-20 | To define the ITEC 1500-P minimum standards and procedures. | |
| 1500-S Attachment A | Sample Contractual Statements | 2023-06-20 | Boilerplate Statement of Ownership for Software Code and Intellectual Property for procurement instruments and contracts where the state retains sole ownership | |
| 1500-S Attachment B | Intent to Sell or Share Software Code or Intellectual Property | 2023-06-20 | Use to request CITO approval to sell or share software code or intellectual property owned by Kansas. |
2000 Series - Project Management
2000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 2400 | IT Project Plan Approval and Project Status Reporting | 2000-10-28 | 2023-07-01 | To establish a policy for the approval of projects that include the use of information systems or communications technology. |
| 2510 | IT Project Oversight | 1999-10-14 | 2010-07-15 | To establish a policy for the external independent oversight of information technology projects within entities. |
| JCIT1 | JCIT Policy 1 | 1998-12-15 | The purpose of this document is to establish a common understanding of the measures that will be considered... | |
| JCIT2 | JCIT Policy 2 | 1998-12-15 | The purpose of this document is to establish a common understanding of the measures that will be considered... |
2000 Series Standards & Guidelines
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 2400-S | IT Project Plan Approval and Project Status Reporting Standard | 2000-01-10 | 2023-07-01 | The 1998 Senate Bill (SB) 5 defines an information technology project as a major computer, telecommunications, or... |
| 2510A | IT Project Oversight Guidelines | The Independent Verification and Validation (IV&V) contractor will provide an IV&V assessment function... |
3000 Series - Governance
3000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| ITEC-3000-P | Information Technology Policies and Standards | 2021-06-15 | To define the terms, “policy,” “standard,” and “guideline” and to describe how the Kansas Information Technology... | |
| 3100 | IT Advisory Board Charter | 1999-10-14 | 2006-04-27 | To establish an Information Technology Advisory Board (ITAB) to the Chief Information Technology Officer, Executive... |
4000 Series - Architecture
4000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 4000 | KITA Review Board Charter | 1999-10-19 | 2006-10-26 | To establish the Kansas Technical Architecture Review Board (KTARB) to advise the Chief Information Technology Architect. |
| 4010 | KITA Compliance | 1999-10-19 | 2006-10-26 | To define the requirements for compliance with Kansas Information Technology Architecture for all info... |
| 4020 | KITA Change Management | 1999-10-14 | 2006-10-26 | To define the change management procedures for the Kansas Information Technology Architecture. |
5000 Series - Business Contingency
5000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 5300 | Business Contingency Planning | 1999-10-14 | 2021-09-14 | This policy is for the development of entity business continuity plans to ensure that all entities... |
| 5310 | Business Contingency Implementation | 1999-10-14 | 2021-09-14 | To implement the ITEC Information Technology Policy 5300 concerning Business Contin... |
6000 Series - Data, Records, and Content
6000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 6100 | GIS Metadata Policy | 1999-10-14 | 2020-03-10 | To establish a policy concerning the documentation standard for geographic information systems (GIS) databases. |
| 6120 | GIS Cadastral Policy | 1998-06-01 | 2007-04-01 | To establish a policy concerning a standard for GIS Cadastral Data. |
| 6180 | Water Utility Data Policy | 2008-10-23 | To establish a policy to ensure the accuracy, reliability, and accessibility of water utility data for use... |
6000 Series Standards & Guidelines
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 6120A | GIS Cadastral Standard | 1997-08-01 | The Kansas GIS Cadastral Standard forms the basis for automating the legal elements of cadastral... | |
| 6180A | Water Utility Data Standard | 2008-09-01 | This document provides guidelines by which public water suppliers may acquire water utility... | |
| 6401G | Email Guidelines | 2020-06-09 | The State Records Board and the Information Technology Executive Council present these guidelines... |
7000 Series - Security
7000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 7230 | Enterprise Security Policy | 2014-11-05 | To define the minimum requirements for enterprise information technology security policy, standards, and procedures. | |
| 7300 | Security Council Charter | 2015-01-16 | 2022-07-01 | To establish an Information Technology Security Council (ITSC) that is advisory to the Information Technology... |
7000 Series Standards & Guidelines
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 7230A | IT Security Standards | 2019-07-01 | [Revise Date] | To define the Information Technology Policy 7230 minimum security standards and procedures for.. |
8000 Series - Shared Solutions
8000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| ITEC-8000-P | Kansas Data Review Board Charter | 2021-07-01 | 2021-06-15 | To establish the Kansas Data Review Board (KDRB) to advise the Chief Information Tech... |
| ITEC-8010-P | Kansas Data Review Board Policy | 2021-07-01 | To define the policy and requirements for Kansas data management for all agency... |
8000 Series Standards & Guidelines
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| ITEC-8010-A | Kansas DATA Review Board Standards | 2021-07-01 | To define the Information Technology Policy 8010 minimum security stand... | |
| ITEC-8010-B | Data Sensitivity Worksheet (Excel) | 2021-07-01 |
9000 Series - Infrastructure
9000 Series Policies
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 9200 | Public Key Infrastructure | 2001-07-19 | 2007-07-26 | To establish policy for the implementation and use of public key infrastructure within Kansas state government... |
| 9210 | Identity Management Group Charter | 2008-07-24 | To establish an Information Technology Identity Management Group that is advisory to the Information... | |
| 9500 | Wireless Local Area Network Policy | 2006-04-27 | 2023-06-20 | To establish a common, uniform use policy for all state agencies regarding the acquisition, installation... |
9000 Standards & Guidelines
| No. | Title | Effective | Revised | Purpose |
|---|---|---|---|---|
| 9200A | Kansas PKI Certificate | 2009-06-26 | This CP governs the issuance and use of certificates for the purposes of authentication, signature... | |
| 9500-S | Wireless Local Area Network Standard | 2023-06-20 | To define the ITEC 9500-P minimum standards and procedures. | |
| 9500-S Attachment A | Kansas IT Architecture Waiver Request | 2023-06-20 | Used to request a waiver from ITEC-4010-P KITO compliance requirements. | |
| 9500-S Attachment B | Wireless Infrastructure Inventory Template | 2023-06-20 | Template for the creation of a Wireless Infrastructure Inventory | |
| 9501 | KITA Wireless Architecture Section | 2011-07-01 | 2023-06-20 | Updated Wireless Section of the Kansas IT Architecture. |