ITEC Policy 6120 - Kansas Geographic Information Systems Cadastral Standard

1.0 TITLE: Kansas Geographic Information Systems Cadastral Standard

1.1 EFFECTIVE DATE: June 1, 1998    Reviewed: April 2007

1.2 TYPE OF ACTION: Reissue of policy.

2.0 PURPOSE: To establish a policy concerning a standard for GIS Cadastral Data.

3.0 ORGANIZATIONS AFFECTED: All Branches, Boards, Commissions, Departments, Divisions, and Agencies of state government, hereafter referred to as entities.


4.1 K.S.A. 1998 Supp. 75-7203 authorizes the ITEC to: Adopt information resource policies and procedures and provide direction and coordination for the application of the state's information technology resources for all state agencies.

4.2 EXECUTIVE ORDER #2006-08 directs the Kansas GIS Policy Board to develop and maintain policies, standards, guidelines, and strategies which emphasize cooperation and coordination among agencies, organizations, and government entities developing and implementing GIS technology in order to maximize the cost effectiveness of GIS and their value to the state.



5.1.1  The Kansas GIS Cadastral Standard forms the basis for automating the legal elements of cadastral data found in public records. The standard defines attribute or elements that are in land ownership records.

5.1.2  Federal Geographic Data Committee was established by Office of Management and Budget Circular A-16. The Federal Geographic Data Committee promotes the coordinated development, use, sharing, and dissemination of geographic, or geospatial data.

5.1.3  GIS Databases are defined as those databases that are designed and developed for use with GIS software. These include all databases with locational, or geospatial components that may be used to link tabular data to location specific points, lines, and polygons.

5.1.4  Kansas GIS Standards Task Force is a group of GIS professionals formed to promote the development, adoption, and implementation of GIS standards among the Kansas GIS community. 

5.1.5  Kansas GIS Community is defined as the growing community of users of GIS technology in Kansas. This community includes users at all levels of government, academic institutions, and public and private organizations throughout Kansas.

5.1.6  Kansas GIS Data Access and Support Center is the GIS data repository and distribution center for the Kansas GIS Policy Board.

5.1.7  Kansas GIS Policy Board is established by Executive Order #2006-08 to coordinate the development, implementation, and management of GIS technology in Kansas government. 

5.1.8  Content Standards for Geospatial Metadata is the GIS database documentation standard developed by the Federal Geographic Data Committee.

5.1.9  The Kansas GIS Cadastral Standards Working Group is a Standards Task Force sub-committee formed to develop a cadastral standard in the state.


5.2.1 The mission of the GIS Standards Task Force is to develop GIS standards. Membership includes representatives from the Kansas GIS Policy Board, the Board's Technical Advisory Committee, the Kansas Association of Mappers, the Kansas Association of Counties, the League of Municipalities, the County Clerks Association, the County Appraisers Association, the County Highway Association, the County Planning and Zoning Association, the Government Information Sciences Association, and other public and private sector organizations.

5.2.2 The Kansas Standards Task Force has sponsored multiple Forums where the Kansas GIS community has been invited to participate and assist in the development of GIS Standards. The GIS Cadastral Standard integrates with existing standards as much as possible.


6.1 All entities shall develop and maintain digital documentation of their GIS databases in compliance with the Kansas GIS Metadata Standard, or an official sub-set thereof, if defined and approved by the Kansas GIS Policy Board.

6.2 The Information Technology Executive Council delegates authority for the implementation and maintenance of this Policy to the Kansas GIS Policy Board.


7.1 This Policy is effective June 1, 1998.

7.2 The Standard is defined in the attachment, "Kansas GIS Cadastral Standards", August 1997, a report from the Kansas GIS Standards Working Group.


8.1 Heads of entities will establish procedures for their organization's compliance with the requirements of this policy.

8.2 The Kansas GIS Policy Board and its Technical Advisory Committee are responsible for the maintenance of this policy.

9.0 CANCELLATION: In effect until amended or revoked